Section 12.09.130. School records.

	(a)  A school owner on behalf of the student shall register each student with the department on forms provided by the department, including an application for a student permit which must include  
		(1) the student's complete name;  
		(2) the student's mailing address;  
		(3) the date of the student's enrollment; and  
		(4) the original signatures of the student and an official of the school.  
	(b)  The completed forms required by (a) of this section must be filed with the department within 30 days after the enrollment date. No more than 300 hours of the training required by 12 AAC 09.090, 12 AAC 09.100, or 12 AAC 09.106 will be credited for student attendance before the date the student permit application is filed with the department.  
	(c)  Not later than the 15th day after the calendar quarter, on a form provided by the department, a school shall submit a report on each student enrolled. This report must include  
		(1) the exact number of hours of theoretical and practical training completed by the student during the previous quarter; and  
		(2) the exact number and type of operations completed by the student during the previous quarter.  
	(d)  The quarterly report must maintain continuity from month-to-month, from the date of enrollment to the date of termination or completion of the course of instruction regardless of attendance by the student.  
	(e)  Not later than 20 working days after termination of instruction of a student, a school owner shall notify the department, on a form provided by the department, of the termination. The termination report must include the date of the student's enrollment, the date of termination, the total number and types of operations performed by the student, and the total number of hours and types of training received by the student. The termination report is subject to audit and may be utilized to establish credit hours for transfer and reenrollment under 12 AAC 09.135.  
	(f)  Not later than five working days after completion by a student of a course of study, the school owner shall submit to the board an affidavit showing the total number of operations, and the total number of hours of training and theoretical instruction completed by the student, and the date of completion of the course. This affidavit will serve as certification by the school that the student meets eligibility requirements necessary for examination for licensure.  
	(g)  A student will be considered terminated on the date the school receives written notice from the student of withdrawal or transfer or upon the 31st day of continuous unexcused absence from the school. The school owner shall notify the department of any student in this category, as required by (e) of this section.  
	(h)  A school must provide at least one timeclock for the recording of student attendance and must maintain daily records for the purpose of complying with this section. All records required by this subsection must be maintained in an orderly manner and must be available for inspection during hours the school is open for instruction.  
	(i)  A school may not credit a student for more than 10 hours of training in any one day.  
	(j)  A school shall provide a certificate, diploma, or other affidavit of completion of a course to each student successfully completing a course of instruction.  
	(k)  After written notice to the student and the department, a school owner may request that the department hold all hours for a student that has failed to pay all fees and tuition currently due to the school for the student's course of training until the fees and tuition have been paid. Hours being held by the department for nonpayment to the school may not be used for transfer or to qualify for state board examinations until the school informs the department in writing that the hours are to be taken off of hold status.  
	(l)  A student who is terminated under (e) and (g) of this section and re-enrolls in the same school or enrolls in another licensed school of barbering, hairdressing, or esthetics, must reregister with the department and meet the requirements of this section.  

Authorities

08.13.030;08.13.110;08.13.180

Notes

Reference

12 AAC 09.127
12 AAC 09.180

Authority

AS 08.13.030 AS 08.13.110 AS 08.13.180

History

Eff. 11/2/81, Register 80; am 8/12/87, Register 103; am 5/20/88, Register 106; am 10/1/93, Register 127; am 3/19/99, Register 149; am 9/15/2002, Register 163; am 10/14/2006, Register 180; am 8/10/2012, Register 203