Section 3.100.360. Submission, receipt, and treatment of competitive sealed proposals.

	(a)  A proposal must be submitted with the request for proposal number clearly identified. The rest of the proposal must be in a form that cannot be viewed by the procurement officer until after the closing date of the request for proposals. Upon receipt, the proposal and any proposal corrections shall be stored in a secure place.  
	(b)  The procurement officer may issue and receive competitive sealed proposals through an electronic solicitation system, if the system is able to receive electronic proposal documents and corrections to proposal documents, document the date and time of receipt of proposal documents, secure the electronic submissions from being reviewed until after the date and time for receipt of proposals, and provide an accessible public record that documents the solicitation as required under 3 AAC 100.710.  
	(c)  After the date set for receipt of proposals, a register of proposals shall be prepared. The register must include the name of each offeror and a description of the supply, service, or construction item offered. The register of proposals and all the contents of all proposals are confidential until the procurement officer issues a notice of intent to award.  
	(d)  The procurement officer shall receive, open, and evaluate proposals so as to avoid disclosure of contents to competing offerors before notice of intent to award a contract is issued.  
	(e)  To the extent that the offeror designates and the procurement officer concurs, trade secrets and other proprietary data contained in the proposal documents are confidential.  
	(f)  A proposal or proposal correction received at the place designated for receipt of proposals after the time and date set for receipt of proposals is late.  
	(g)  A late proposal or correction may not be opened or considered unless the delay was due to an error of the authority. The procurement officer shall document the date and time the late proposal or correction was received and return the unopened late proposal or correction to the offeror after the protest period has passed.  
	(h)  If a solicitation is canceled after proposals are received but before a notice of intent to award a contract has been issued, and if a protest of the solicitation or of the cancellation of the solicitation has not been filed by an interested party, the procurement officer shall return all proposals to the offerors that submitted proposals once the time specified for filing a protest has expired. The procurement officer shall keep a list of returned proposals in the file for the solicitation.  

Authorities

36.30.015;44.88.080

Notes

Reference

3 AAC 100.170

Authority

AS 36.30.015 AS 44.88.080

History

Eff. 9/25/2013, Register 207; am 2/27/2016, Register 217