Section 7.53.911. Evaluation of proposals and award of grants.

	(a)  To award a residential child care facility grant, the department will determine whether the proponent is a responsible bidder; will determine whether the proposal meets the minimum standards for proposals; and will award the grant.  
	(b)  The department will, in its discretion, cancel a request for proposals in its entirety, or for specified communities and geographic planning areas, at any time, if  
		(1) the legislature does not appropriate grant money at the level that the department had planned; or  
		(2) the department, in its discretion, finds that circumstances exist that cause cancellation of the request for proposals or portions of the request for proposals to be in the state's best interests.  
	(c)  The department will, in its discretion, reject a proposal if it determines that  
		(1) the proponent has made a material misrepresentation in the proposal;  
		(2) the proponent's past record of performance of other grants or contracts is so poor that the proponent's proper performance of the terms of its proposal is doubtful;  
		(3) the proponent appears to be financially incapable of performing the terms of its proposal;  
		(4) the proponent or the proposal do not meet the minimum standards stated in the request for proposals; or  
		(5) the proponent has not complied with the instructions for preparing a grant proposal given in the request for proposals.  
	(d)  To determine whether a proposal meets the minimum standards set in the request for proposals, the department will first rate the proposal by each criterion of evaluation stated in the request for proposals. The department will reject a proposal if the department's rating of the proposal by any criterion is lower than the minimum rating for that criterion that the department stated in the request for proposals. If the department has set a minimum overall score in its request for proposals, the department will determine the proposal's overall score and reject the proposal if the proposal's overall rating does not equal or exceed that minimum score. To determine the overall score of a proposal the department will multiply the department's rating of the proposal by each criterion times the value assigned to the criterion in the request for proposals and add together all of the products of this multiplication.  
	(e)  The department will choose among competing grant proposals as follows:  
		(1) if, in the request for proposals, the department has assigned a maximum dollar amount for a designated project, the department will approve the proposal of the proponent that offers to provide beds at the lowest dollar amount per bed;  
		(2) if, in the request for proposals, the department has assigned a maximum dollar amount for all grant projects in a designated area, the department will  
			(A) for each grant project, consider only the proponent that offers to provide beds at the lowest dollar amount per bed; and  
			(B) allocate the designated maximum amount by approving proposals in the manner that, in its discretion, the department finds will provide the most beds in a specified community or area for the stated maximum dollar amount.  
		(3) if two or more competing proponents offer to provide beds at the same rate per bed, the department will consider the proposal with the highest overall score by all evaluation criteria.  
	(f)  In its discretion, the department will allow a proponent to amend a rejected proposal if no other proponent submits an acceptable proposal for the grant project. If more than one proponent submitted an unacceptable proposal for the grant project, the department will allow only one proponent to amend its proposal. The department will give rejected proponents the opportunity to amend proposals in the order of the overall scores of their proposals by all evaluation criteria.  

Authorities

47.05.010;47.05.015;47.40.011;47.40.041

Notes

Reference

7 AAC 53.915

Authority

AS 47.05.010 AS 47.05.015 AS 47.40.011 AS 47.40.041

History

Eff. 1/13/85, Register 93