Section 8.85.041. Issuance of monetary disbursements.

	(a)  The division's primary method of monetary disbursement is through electronic fund transfers. The director may approve a monetary disbursement by check or benefit warrant.  
	(b)  A disbursement issued on the benefit account must bear the facsimile signatures of the commissioner of administration and either the commissioner, the commissioner's designee, or the director.  
	(c)  The director shall maintain separate registers of all checks, warrants, and electronic fund transfers issued. Each register must include the following information:  
		(1) name, social security account number, disbursement number, date of issue, amount of the disbursement, and fund designation for each payment to each beneficiary;  
		(2) total number and value of disbursements issued daily, segregated by the types of funds drawn against;  
		(3) the number of each disbursement voided before release;  
		(4) any other information that the director determines will provide accounting control on the disbursements issued.  
	(d)  As soon as practicable after the close of each calendar month, the division will prepare a register of disbursements cancelled during that calendar month. The register must contain all the information required in (c) of this section and must show the total value of disbursements cancelled, segregated as to funds.  
	(e)  A disbursement issued on the clearing account to pay an employer or employee refund must bear a facsimile signature of the commissioner of administration and either the commissioner, the commissioner's designee, or the director. A disbursement must be supported by a properly executed document that contains the basis for the claim, the amount due, and any other information the director may require to validate the claim. A claim for refund may be initiated only on a form issued by the director. The director shall maintain a register of all refund disbursements issued. The register must include the following information:  
		(1) employer account number or employee social security account number, employer or employee name and address, and disbursement amount and date;  
		(2)  total number and value of disbursements issued daily with subtotals for employer and employee refunds;  
		(3) the number of each disbursement voided before release;  
		(4) any other information that the director determines will provide accounting control for disbursements issued.  
	(f)  A disbursement issued on the clearing account that is payable to a bank designated by the commissioner to transfer funds to the unemployment trust fund account must be made by wire transfer through the Federal Reserve, with the approval of the commissioner of revenue or the commissioner of revenue's designee. The director shall maintain a register of all disbursements issued. The register must include the  
		(1) transfer number, disbursement number, disbursement amount and date; and  
		(2) number of each disbursement voided before release.  

Authorities

23.20.045;23.20.135;23.20.145;23.20.165

Notes

Authority

AS 23.20.045 AS 23.20.135 AS 23.20.145 AS 23.20.165

History

Eff. 11/7/80, Register 76; am 3/25/2007, Register 181