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Alaska Administrative Code (Last Updated: January 12, 2017) |
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Title 8. Labor and Workforce Development. |
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Part 8.1. Industrial Welfare. |
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Chapter 8.84. Alaska Workforce Investment Board. |
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Article 8.84.1. Grants Received by the Board. |
Section 8.84.080. Records inspection and retention; monitoring.
Latest version.
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(a) A person awarded a grant under 8 AAC 84.010 - 8 AAC 84.090 shall maintain all appropriate records related to the grant, including (1) records used for determining an individual's eligibility to receive training or employment assistance; (2) training curricula and related materials; (3) participant attendance at the training; (4) testing materials and results; (5) any certifications or other credentials earned by participants as a result of the training; (6) all accounting records related to the receipt and expenditure of financial resources and other contributed or leveraged money; (7) all reports submitted to the department and all documents supporting how the reports were prepared; (8) any other documents that record the activities that occurred under the grant or through the use of financial resources of the grant; and (9) any documents that the department may require as a condition of the grant. (b) A person awarded a grant shall maintain the grant-related records required under this section for at least three years after the date the grant is formally closed. If a person has an unresolved audit finding, questioned costs, litigation, or grievance at the end of the three-year period, the person shall maintain the records until the matter is fully resolved. (c) A person awarded a grant shall ensure that any subgrantee or subcontractor funded by a grant under 8 AAC 84.010 - 8 AAC 84.090 maintain all grant related records in accordance with (a) and (b) of this section. (d) A person awarded a grant shall ensure that the person's records, and the records of any subcontractor or subgrantee, relevant to the expenditure of money received under a grant are available to the department for periodic monitoring. The records must be made available for inspection no later than 24 hours after a request by the department.